SharePoint Development & Administration + InfoPath

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When playing around with "Multiple Lines of text" fields that were configured to append changes to the previous versions. I found that when trying to use the value in the field in a workflow created using SharePoint Designer, it would only find the value entered into the field in the most recent version of the item even if the field was left blank. For example, if you create a new list item with some text in the multiple lines of text field, the workflow will pick up the value as expected. If you then make a change to the item, but leave the appended text field blank this time, the version is incremented and the most recent version will not have a value for this field. The result in the workflow created using SharePoint Designer was that it would only see the value in the field of the most recent version. I needed all entries appended to the field, and not just the most recent by consolidating the text from each version. I achieved this using a workaround solution, as I was...

InfoPath provides a rich set of capabilities for integrating with SharePoint.  This includes the ability to easily configure data connections to retrieve or submit data to SharePoint without the use of code.  When the lists and libraries being queried from InfoPath become large, the InfoPath form can become slow when working with the results from data connections.  This is more apparent if the form is being displayed in a browser using InfoPath Form Services, at the results of the query must be rendered into HTML, sent to the client and updated in the browser. Many of the solutions that I have built in the past required variation to the process depending on if data exists in SharePoint, or if the data falls within specific ranges or explicit values.  To do this, code was used to loop through the results of the secondary data sources to find the required records.  This can become slow very quickly once there are a large number of documents of items in the Share...

Managing SharePoint site permissions can become difficult when the Site Collection expands to have many sites with different permission settings for each. This is especially true if the permissions are not inherited from a parent site, list or library, or item level permissions are used on items in a list or library. Some third party reporting tools provide an overview of the permission applied across a site collection, with the possibility to drill down to more detailed information about the configuration of groups and permissions applied to each site. This article explains how to use Excel to create a single report with  permissions of multiple sites in one site collection. This is achieved by using data connections and a "Web Query", by selecting the "world" option in Excel 2007 to create a data connection to configure. The address on the site permissions page for each site is added to a separate Web Query link, which retrieves the specified page from Share...

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This evening I ran into a profile synchronisation issue, where fields available in the User Information List were showing outdated personal information for each account, even when the equivalent field on the user profile had been updated.  A field in the User Profiles was previously mapped to a field in Active Directory, and successfully pulled the corresponding data from AD during profile imports. I wanted to allow the field to be edited in SharePoint, so AD mapping for this field was then removed.  Data that was previously pulled from AD remained in the field, and at this point was in sync with data in User Information Lists accross the site collection.  After making changes to the information via the My Profile area on the MySite Host, the changes were not reflected in User Information Lists. Both full and incremental profile imports had run after the changes were made, but this didn't seem to have any effect on User Information Lists.  I also used the sync op...

How to set values of form fields generated by the SharePoint List Form Web Part when adding a new item to the list using JavaScript. Using a custom metadata field in a SharePoint list to set categorisation & filter criteria that is later used by List and Data View Web Parts to arrange & filter content for specific audiences.  Depending on the audience that a user is in, I wish to set alternate default values for specific fields rendered by the List Form Web Part. In most cases, a custom multiple choice field in the list will be set to a value which corresponds to the current user’s audience, but will sometimes need to be manually adjusted.  To improve the experience for end users, the appropriate checkbox option from the multiple choice field that corresponds to the current user’s audience will be selected when the form loads, and the default value for the field un-checked if required. The custom field is used in multiple content types across the primary site col...

I found a blog post by Andy Burns that explains how to find and use the javascript from the 'New' button on a Document Library with managed content types to add a link to any page which will open a new document from the template. As the "add new document" link on the summary toolbar of a List or Data View Web Part links to the Upload page of the document library, i used the javascript from the new button instead to create a link that opens a new blank document from the content type template associated with the document library.  This meant that the default save location for the document was set to the document library. Andy's post explains how to incorporate the javascript behind the 'New' button into a link on a different page. The issue that I was attempting to resolve is that I wanted to use the link in client applications outisde of SharePoint.  this meant that I couldn't use javascript, as the function called was not available to the applica...

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Managed Property not populating with data I was playing around with search scopes and result page XSL templates in order to develop a search solution that incorporates custom fields from a content type used on multiple site collections.  Content types containing custom columns that were to be searched across, as well as displayed in the search results. The same content type has been reused multiple times across the primary site collection, and has also been deployed and used multiple time in other site collections.  When configuring managed metadata property mappings for the custom fields, I was able to map each field to a managed property by searching for the field name. I was then able to create an advanced search page the included the custom properties.  When incorporating the additional managed properties into the search results, I found that only items from the original (primary) site collection would have data associated with the custom mappings. The cont...

Metadata Error: Metadata not saving on item in Document Library after editing Properties Scenario: I came accross an issue in a Document library where i was unable to update the document metadata properties using the SharePoint interface.  The Edit Item page worked fine, and I was able to set the metadata to the values i required, but after pressing ok to save the metadata the new values weren’t being saved into SharePoint (reverting back to the previous value).   The issue was on multiple documents, but not specific to a folder within the library or dependent on certain metadata properties.  The majority of documents in the library work fine when applying changes to metadata. After troubleshooting the issue a little, I found that I was able to update the metadata when editing the document using Office 2007.  After saving the document (stored in SharePoint), the metadata would be applied as expected.  I was also able to replicate the issue in a separate ...

Scenario: Single Web Part being used to pass filter values to multiple web parts on a page.  After making changes to Web Part connections, only the most recent connection works.  All other connections previously configured on the source web part no longer worked.  The Web Parts being connected to were no longer displayed on the page.  In the end I was able to resolve the issue, but was not sure of the underlying cause.  My suspicions lean toward the custom web parts being used not being able to handle Web Part Connections properly. Issue: After completing the initial configuration of the various web parts on a page, I started configuring web part connections between the web parts.  I noticed that after configuring a connection, that it would be the only connection that works once applied.  Any previously configured connections to other web parts no longer worked and the web parts disappeared off the page. I found that if configuring the connectio...

Can't Deploy Solution Once Added to Solution Store Via Central Admin I tried deploying a custom Web Part solution to a MOSS 2007 environment via the Solution Management page in Central Admin.  I was able to select the solution, time to deploy (now) and the Web Applications to deploy to, then press OK to initiate the process.  From here I am taken back to the Solution Management page, where the solution I wish to deploy has the status “Deploying(scheduled at ... )”.  After a few seconds and a page refresh, the status returns to “Not Deployed” and the “Deployed To” value remains as “None”.  Issues Deploy Solution using STSADM I was able to add the solution to the solution store using the STSADM command line tool, but when trying to deploy the solution to Web Applications hosting SharePoint, the process didn't complete successfully although it states that it did. If I open the Solution Properties, the Last Operation Result and Details both state “The solution ...

The following is Page 2 of a two page article relating to modifying the styles of the Table of Contents web Part (TOCWP) for SharePoint. Go to PAGE 1 of Customise Table of Contents Web Part CSS Styles (TOCWP) MOSS 2007 . Contents: Page 1 Article Overview 1. Table of Contents Web Part Configuration 2. Using Background Images in Style Classes 3. Override default CSS classes used by a TOCWP 3.1 Overriding Default Classes 3.2 Applying the New Style Classes to Override the Default Page 2 4. Replacing CSS Classes 4.1 Create new Style Classes 4.2 Customise the default XSL Stylesheet used by the TOC Web Part 5. Related Articles 4. Replacing CSS Classes This section explains how to create and apply new styles to specific presentation options for a Table of Contents Web Part. Once the new classes have been created, you need to also follow the steps later in this section relating to modifying classes via the default XSL st...