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SharePoint Looping Workflow - How to: Loop through and process all items in a list

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Objective To use SharePoint workflows to loop through all items in a list to perform calculations, process and update metadata values, or concatenate the value of a specific column in all list items into a single string. Background The OOB workflow actions provided by SharePoint don't allow a loop to be configured explicitly. Instead, a number of workflows can work together to create a looping affect. Another limitation of Workflows in SharePoint using SharePoint Designer (SPD) is the inability to simply test if the user who initiated the workflow is a member of a SharePoint group, or to test if the value of a field in the item which initiated the workflow is equal to the value of a specific field from any item in a separate list. For example, the OOB Approval Workflow requires that a user who is an Approver of changes to approve their own changes each time a modification is made. In many cases, Approvers are also the users who make many of the changes that require content approval...
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Solved: Can't Group By Choice Column in SharePoint List View

By Default, items in a SharePoint list can't be grouped by a Choice field if it allows multiple selections (checkbox). To be able to group by the value of a Choice field in a SharePoint list or library which allows multiple selections, you need to ensure that the Choice field/column is set as Radio Buttons or a Drop Down Menu. Both of these options only allow a single selection of the available choices, which is required to allow grouping by the column/field using Standard SharePoint List views. To group by a Choice field which allows multiple selections (checkboxes), convert the Web Part to a Data View using SharePoint Designer, then apply grouping doing the following: 1. From the "Common Data View Tasks" menu for the Data View Web Part, select "Sort and Group:" from the options to open the Sort and Group Dialog, add any field into the Sort Order section to activate the "Edit Sort Expression..." button. Click the "Edit Sort Expression..." b...
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SharePoint Workflow Errors: Descriptions, resolutions and Workarounds

The following table lists some of the common errors that can occur in a Workflow developed using SharePoint Designer. A short description of some of the likely causes for each error are also provided. More detailed examples of the following scenarios where an error may occur in a SharePoint Designer workflow are also provided later in this post: Exiting / Breaking a Looping Workflow using Workflow Errors Workflow Permissions Changing the name of a Document in a Document Library If you come across a workflow error which is not explained below, please post details in a comment to this post. I will ammend the table and information below to include any additional errors, descriptions and possible causes to build a comprehensive list of workflow errors and resolutions when developing using SharePoint Designer. Workflow Error Summary Table Status / Event Type Description Outcome Possible Cause(s) Error Error updating a list item List Item Not Found No item in the list matching the critera u...
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